- Days
- 3
- Participants
- 40 to 120 participants
- Cities
- Tokyo
Objectives
- Align teams on the annual strategy in a focused, neutral setting
- Give participants a practical understanding of the Japanese market and business culture
- Build cohesion through a team activity in the heart of Tokyo
- Deliver a seamless experience with no logistical downtime
Participant profile
Sales teams, middle managers or European staff of an international group, often on their first trip to Japan. Well suited to an annual kick-off, a regional meeting or a product launch seminar.
Day by day
- 1
Day 1
Day 1 — Arrival and welcome dinner
- Meet-and-greet at Haneda (about 40 min transfer) or Narita (about 90 min) by our French- and English-speaking staff, dedicated coaches per arrival wave
- Check-in at the conference hotel; luggage handled by hotel staff, keys handed out in the hospitality room
- 3:00 pm — Free time or a short guided walk around the neighborhood (Shinjuku or Toranomon depending on the hotel)
- 6:30 pm — Safety and program briefing in the meeting room (20 min), welcome kit and preloaded Suica IC card
- 7:30 pm — Welcome dinner at the hotel or in a private room of a Japanese restaurant, kaiseki menu adapted to declared dietary needs
Nishi-Shinjuku - 2
Day 2
Day 2 — Plenary, breakouts and small-group evening
- 8:30 am — Plenary in the ballroom (theater or cabaret setup), sound and video control, simultaneous interpretation Japanese-English-French if local speakers attend
- 10:30 am — Coffee break, then 3 to 4 breakout sessions in adjoining rooms
- 12:30 pm — Buffet lunch or premium bento in a dedicated room
- 2:00 pm — Talk by a Japan market expert or panel with executives from companies based in Tokyo (subject to availability)
- 5:30 pm — Sessions close, free time
- 7:00 pm — Dinners in partly reserved izakaya, participants split into groups of 15 to 25 with one host per restaurant; optional drinks at the Peak Lounge of Park Hyatt Tokyo for a small group
Tokyo - 3
Day 3
Day 3 — Urban team building and departure
- 7:00 am — Breakfast, check-out, luggage stored at the hotel
- 9:00 am — Team urban rally between Shibuya and Ginza (subway and walking, one tablet per team) or a sushi workshop in a private room; indoor variant ready in case of rain
- 12:30 pm — Closing lunch and rally results
- 2:30 pm — Return to the hotel, luggage collection
- 3:00 pm — Staggered transfers to Haneda or Narita based on flight times, assistance up to the check-in counter
三日目 · Ginza
Budget
From €2,400 per person, excluding flights
Indicative rate based on 80 participants in single rooms, 2 nights in a 4- or 5-star conference hotel. Included: airport transfers, plenary and breakout rooms with basic AV, meals as per program, team building, bilingual staff. Not included: international flights, simultaneous interpretation, drinks beyond packages, personal expenses. Pricing varies significantly by season (cherry blossom in late March to early April and autumn are higher) and exchange rate.
Quick estimate
40120
€192,000
i.e. €2,400 per person, excluding flights
Indicative estimate based on the per-person rate shown for this programme. The exact quote follows your brief.
Frequently asked questions
What budget should we plan for a 3-day seminar in Tokyo?
Plan on about €2,400 per person excluding flights for 2 nights in a conference hotel, meeting rooms, meals, one activity and on-site staff. The budget depends mostly on the hotel category, the season and the level of AV and interpretation. We provide a line-by-line quote within 5 business days.
How far in advance should we book?
Ideally 6 to 9 months ahead for groups over 50, and 12 months for cherry blossom season or autumn. Ballrooms at major Tokyo hotels are in high demand from Japanese companies at fiscal year-end (March) and in December.
Can the whole group dine together in one restaurant in Tokyo?
Above 40 guests, few quality restaurants can take the whole group. We either host dinner in a private hotel banquet room or split the group across several nearby restaurants with one host each, which protects the quality of the food and the atmosphere.
Do participants need a visa?
Citizens of the EU, Switzerland, the UK, Canada and the US can enter Japan visa-free for short unpaid stays, including a seminar. For other nationalities, we provide the required invitation letters. Always check current rules with the Embassy of Japan.
What happens with the team building if it rains?
Every outdoor activity has an indoor variant booked in parallel: sushi workshop, calligraphy or a rally adapted to underground malls and stations. The decision is made at 6:00 pm the day before, based on the Japan Meteorological Agency forecast.
