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SHINOGIJapan DMC · Since 2005

Japan meeting planner

Corporate seminars in Japan, organized by your Japan meeting planner

A corporate seminar in Japan combines productive working sessions, cultural immersion and team moments. We shape the format, venues and pace so every day serves your objectives.

Open the event brief

Why hold a corporate seminar in Japan

Japan creates a setting that encourages reflection. The focus on quality, attention to detail and team culture naturally echo typical seminar themes: operational excellence, innovation, customer service, leadership.

  • A safe, punctual and well-connected destination
  • Modern conference hotels with plenary and breakout rooms
  • Company visits and expert talks on request
  • Cultural experiences that feed into seminar content

Choosing your seminar city

  • Tokyo: the widest choice of conference hotels (Marunouchi, Shinjuku, Shinagawa, Odaiba), direct access from Haneda and Narita. Ideal for 50 to 300-person seminars.
  • Kyoto: an inspiring setting for smaller committees, about 2 hours 15 minutes from Tokyo by Shinkansen. Hotel capacity is tighter in spring and fall.
  • Osaka: conference hotels in Umeda and Nakanoshima, renowned food culture, access via Kansai Airport (KIX).
  • Fukuoka: a compact city with the airport a few minutes from Hakata by subway, often with gentler budgets.
  • Okinawa: resort-based seminars combining work and downtime, access via Naha (OKA).

Sample 3-day seminar in Tokyo

  • Day 1: arrival at Haneda, private coach transfer, hotel check-in, welcome dinner in a privately booked premium izakaya.
  • Day 2: morning plenary with interpretation if needed, working lunch, afternoon breakouts, then an urban rally between Shibuya and Ginza.
  • Day 3: wrap-up workshop, cultural session (tea ceremony or calligraphy), closing dinner and airport transfer the next day.

Each program is adjusted to your content, flight times and participant profile.

Meeting rooms, hotels and AV

Japanese hotels rent meeting space under precise rules: set-up and tear-down times, catering supplied only by the hotel, half-day rates. We compare several options and negotiate a clear day-delegate package.

  • Theater, classroom or cabaret plenary setups depending on the format
  • Breakout rooms right next door
  • Projection, sound, video conferencing, interpretation booths
  • Trilingual signage and participant welcome desk

Business hotel rooms are often compact, so we check room size and bed type before recommending a hotel to international participants.

Points of attention specific to Japan

  • Punctuality: transfers and restaurants run to the minute. A participant briefing on arrival prevents delays.
  • Meishi: if the seminar includes meetings with Japanese partners, bring plenty of business cards, ideally bilingual.
  • Travel: for a group moving between Tokyo and Kyoto, we book grouped Shinkansen seats and forward luggage separately.
  • Season: book 6 to 9 months ahead for March–April and October–November.
  • Typhoons: between August and September, each outdoor activity has an indoor backup.

MICE programmes in Japan

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The Seaside Momochi waterfront and Fukuoka Tower

3 days · Fukuoka

Fukuoka Business Seminar

This Fukuoka business seminar gathers 30 to 150 participants for 3 days in a compact city where the airport is just 5 minutes by subway from Hakata Station. It combines working sessions in a conference hotel, an introduction to the local startup ecosystem and evenings around the Nakasu yatai food stalls. Fukuoka is an efficient, more affordable alternative to Tokyo, with short flights to Seoul, Taipei or Shanghai.

From €1,800 per person, excluding flights

Red bridge over a river lined with buildings in central Fukuoka

3 days · Fukuoka

Fukuoka Startup Study Tour

This 3-day study tour introduces 15 to 60 participants to the startup ecosystem of Fukuoka, a city that declared itself a "Startup City" in 2012 and became a National Strategic Special Zone in 2014. The program combines a visit to Fukuoka Growth Next, housed in the former Daimyo Elementary School, a session at Engineer Cafe, company visits and two facilitated workshops. Everything sits within a 15-minute walk of Tenjin, 11 minutes by subway from the airport.

From €2,100 per person, excluding flights

Yellow industrial robot arm on an automated production line

3 days · Nagoya

3-Day Nagoya Manufacturing Study Tour

This 3-day study tour in Nagoya is designed for 15 to 80 managers, engineers and operations leaders who want to understand Japanese industrial culture. It links the Toyota Commemorative Museum of Industry and Technology, Noritake Garden, Toyota Kaikan and the Toyota Automobile Museum, then the Aichi Museum of Flight, with two working sessions at THE CONDER HOUSE to draw lessons from each visit. Nagoya is 1 h 35 from Tokyo by Nozomi Shinkansen.

From €2,100 per person, excluding flights

Shureimon gate at Shuri Castle in Naha

3 days · Okinawa

3-Day Sales Kick-Off in Naha

This 3-day sales kick-off in Naha launches the sales year for 60 to 250 sellers in a compact format: plenary in The Ball Room at Southgate Hotel Okinawa (783 theater-style), workshops in three rooms of the same hotel, and the managers' meeting at Southwest Grand Hotel. The airport is 11 min away, Kokusai-dori is within walking distance for the team evening, and the Shuri district sets the scene for the closing morning.

From €1,800 per person, excluding flights

Tokyo Station's Marunouchi side and the business district skyline

3 days · Tokyo

3-Day Corporate Seminar in Tokyo

This 3-day Tokyo corporate seminar brings 40 to 120 participants together in a conference hotel in Shinjuku or Minato, with a full day of plenary and breakout sessions, a half-day urban team building and two group dinners. SHINOGI DMC handles Haneda or Narita transfers, the meeting room, interpretation and the split of dinner venues into smaller groups.

From €2,400 per person, excluding flights

The Roppongi-itchome and Toranomon business skyline in Tokyo

3 days · Tokyo

Tokyo Tech and Innovation Seminar

This Tokyo corporate seminar focused on tech and innovation hosts 20 to 80 participants over 3 days, combining working sessions with company and showroom visits, subject to availability, in Shibuya, Toranomon, Odaiba or Marunouchi. Robotics, mobility, smart retail and the startup ecosystem are explored with local speakers and an interpreter. Visits are confirmed case by case and do not represent partnerships.

From €2,500 per person, excluding flights

Japan meeting hotels

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Tokyo Tower and the Minato skyline at dusk above the trees of Shiba Park
ConferenceMICE

The Prince Park Tower Tokyo

Tokyo · Shiba Park

A 603-room hotel at the foot of Tokyo Tower in Shiba Park. Its 2,394 m² basement Ballroom / Convention Hall seats up to 3,600 theater-style, one of the largest hotel capacities in Tokyo, with 16 rooms in total.

Rooms
603
Meeting rooms
16
Max. capacity
3,600

Indicative budget · €€€

Grand Nikko Tokyo Daiba facing Tokyo Bay and the Rainbow Bridge
MICEConference

Grand Nikko Tokyo Daiba

Tokyo · Odaiba

An 882-room hotel facing Tokyo Bay in Odaiba. Its 2,580 m² Palais Royal seats up to 3,300 theater-style, one of the largest hotel capacities in Tokyo, with 17 rooms in total and quick access to Tokyo Big Sight.

Rooms
882
Meeting rooms
17
Max. capacity
3,300

Indicative budget · €€€

Hilton Fukuoka Sea Hawk seen from Fureai Bridge on the Momochi waterfront
MICEConference

Hilton Fukuoka Sea Hawk

Fukuoka · Momochi

Kyushu's largest MICE hotel: 1,052 rooms on Hakata Bay, a 2,440 m² main hall for 3,300 in theater style and 37 additional meeting rooms. Next to the Mizuho PayPay Dome, it can house, meet and feed an entire convention under one roof.

Rooms
1,052
Meeting rooms
38
Max. capacity
3,300

Indicative budget · €€€

Hotel New Otani Osaka façade under a blue sky
MICEConference

Hotel New Otani Osaka

Osaka · Osaka Castle

A 525-room hotel facing Osaka Castle, home to western Japan's largest banquet hall: Hoh, 2,380 m², up to 3,100 theater-style. The quintessential MICE hotel for very large conventions and gala dinners.

Rooms
525
Meeting rooms
17
Max. capacity
3,100

Indicative budget · €€€

Grand Prince Hotel Shin Takanawa rising above its wooded garden
MICEConference

Grand Prince Hotel Shin Takanawa & International Convention Center Pamir

Tokyo · Shinagawa (Takanawa)

One of Tokyo's largest hotel-based congress hubs: 908 rooms and the International Convention Center Pamir, whose 2,397 m² Konron hall seats up to 2,880 theater-style; the Hiten hall (2,013 m²) adds 2,400 seats. Five minutes from the Shinagawa Shinkansen station.

Rooms
908
Meeting rooms
—
Max. capacity
2,880

Indicative budget · €€€

The hotel tower lit up at night next to INTEX Osaka
MICEConference

Grand Prince Hotel Osaka Bay (formerly Hyatt Regency Osaka)

Osaka · Osaka Bay

The former Hyatt Regency Osaka, operated since July 2023 as Grand Prince Hotel Osaka Bay. Right next to INTEX Osaka, it offers 480 rooms and the largest hall on the bay: 1,790 m², up to nearly 2,500 theater-style.

Rooms
480
Meeting rooms
17
Max. capacity
2,496

Indicative budget · €€

Corporate activities in Japan

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Japanese calligraphy brushes

Tokyo · Kyoto · Osaka · Fukuoka

Japanese calligraphy workshop

A master calligrapher introduces the group to shodo: holding the brush, stroke order, then writing a kanji chosen to express a team value.

60 to 90 minutes · 6–150 pax

Street food cooked at a yatai stall

Fukuoka

Fukuoka yatai challenge

An evening in teams among Fukuoka's yatai street stalls in Nakasu and Tenjin: tastings, missions and conversations with stall owners, ending at a shared final venue.

2.5 to 3 hours, in the evening · 10–120 pax

A snowboarder riding powder through a birch forest in Japan

Hakuba

Ski lessons by level and snowshoeing in Hakuba

A snow day where everyone finds their place: ski or snowboard lessons in small level groups with English-speaking instructors at the resorts of the Hakuba Valley, and a guided snowshoe walk through the beech forest for those who do not ski.

Half day (2.5 to 3 hours) or full day · 6–150 pax

From ¥18,000 per person

Two people in kimono walking down a stone-paved lane lined with wooden houses in Kyoto

Kyoto

Group kimono experience in Kyoto

Professional kimono dressing for the whole group, men and women, followed by a walk and photo session in the historic lanes of Higashiyama, with a guide and an optional photographer.

About 2 hours · 4–60 pax

From ¥24,000 per person

Hands holding a black Japanese lacquer bowl decorated with gold motifs

Kyoto

Urushi lacquer kintsugi workshop in Kyoto

In a historic Kyoto house, a lacquer craftsman introduces the group to traditional kintsugi: mending a ceramic piece with urushi lacquer, then highlighting the crack with gold powder.

About 2 hours · 4–30 pax

From ¥39,000 per person

Hand-forged knife blades lined up on the floor of a blacksmith's workshop

Kyoto

Forge your own Japanese knife in Kyoto

In a Kyoto blacksmith's workshop, each participant heats, hammers and shapes the blade of their own knife, then leaves with it, engraved with their name.

About 3 hours · 2–24 pax

From ¥45,500 per person

Frequently asked questions

What budget should we plan for a seminar in Japan?

Budget depends on season, hotel category, number of nights and activities. For a 3-day seminar in Tokyo in a 4-star hotel, excluding international flights, budgets often start around €2,000 to €3,000 per person as an indication. We provide a range estimate from the first brief.

How far in advance should we book a seminar in Japan?

Allow 3 to 6 months for a group of 30 to 60 people and 6 to 9 months beyond 100 people. For spring (cherry blossom season) and fall, plan even earlier, as conference hotels in Tokyo and Kyoto fill up early.

Our participants do not speak Japanese: is that a problem?

No. Our team accompanies the group in English and French, and we provide translated roadbooks, signage and menus. For meetings with Japanese counterparts, we bring in professional interpreters.

Can we combine a Tokyo seminar with a visit to Kyoto?

Yes, it is a common format. The Shinkansen connects Tokyo and Kyoto in about 2 hours 15 minutes. We book grouped seats, ship luggage hotel to hotel and arrange a welcome at Kyoto Station.

Can you arrange visits to Japanese companies?

We can request visits to factories, showrooms or innovation centers depending on your industry. Acceptance always depends on the host company and takes several weeks of preparation. We brief the group on etiquette: punctuality, meishi exchange, questions and gifts.

Event brief

Japan MICE, precisely orchestrated since 2005.

A few details are enough for a first proposal. A dedicated project manager replies within 48 business hours.

Event brief

Japan MICE, precisely orchestrated since 2005.

A few details are enough for a first proposal. A dedicated project manager replies within 48 business hours.