What executives expect from a trip to Japan
An executive committee has little time and packed agendas. The program must balance work, meetings and recovery, with no idle time and no improvisation.
- Confidential meeting rooms equipped for video conferencing
- Door-to-door chauffeured transfers
- Targeted meetings: partners, clients, experts, site visits
- Rare cultural moments in very small groups
- Full flexibility to absorb last-minute agenda changes
Tokyo and Kyoto: a pairing for executive committees
Tokyo is home to corporate headquarters, business meetings and luxury hotels in Marunouchi, Otemachi and Toranomon, about 30 minutes from Haneda. Kyoto, about 2 hours 15 minutes away by Shinkansen, offers the distance needed for a strategy session: a private room in a luxury hotel, a ryokan, or a traditional venue opening onto a garden.
For a 5 to 7-day program, we often add Osaka for an industrial visit or a dining evening, departing via Kansai Airport.
Business meetings and Japanese etiquette
Success in a meeting with Japanese partners depends heavily on preparation.
- Meishi: bilingual business cards, exchanged with both hands and read carefully before putting them away
- Protocol: order of entry and seating at the table and in the meeting room according to seniority
- Punctuality: arriving a few minutes early is the norm
- Gifts: a carefully wrapped present, often linked to your region or company
- Interpretation: an experienced consecutive interpreter briefed on your industry vocabulary
We prepare a briefing note for each meeting and accompany the delegation on site.
Accommodation and meeting venues
For executives, we select luxury hotels offering suites, private lounges and impeccable service, or exceptional ryokan for a night in Kyoto. Some ryokan or traditional villas can be booked exclusively for a small group, subject to availability.
- Boardrooms within hotels, with in-room dining
- Private spaces in cultural venues or restaurants in Kyoto
- Dinners in private rooms (koshitsu), well suited to confidential conversation
- Wellness options: onsen, spa, an early-morning garden walk
Discretion, security and assistance
We share information only with the suppliers involved and can work under a non-disclosure agreement. A dedicated project manager remains reachable 24/7 throughout the stay, with a fallback for every critical step: flights, trains, weather, health.
In case of a typhoon or rail disruption, we reorganize transfers immediately, for instance switching a Shinkansen leg to a domestic flight or a chauffeured car.
