- Days
- 3
- Participants
- 200 to 400 participants
- Cities
- Osaka
Objectives
- Bring a large audience together around one strategic message
- Stage an international-standard plenary with interpretation and streaming
- Minimize transfers with accommodation concentrated around the venue
- Introduce attendees to Osaka's popular and food culture
Participant profile
Distributor networks, Asia-Pacific and European sales forces, invited customers or members of a professional association. A multilingual international audience.
Day by day
- 1
Day 1
Day 1 — Arrivals, registration and cocktail
- Meet-and-greet at Kansai International Airport (KIX) and Itami for domestic flights, coach shuttles per arrival wave (about 60 to 75 min to Nakanoshima)
- Registration desk in the main hotel lobby: badges, welcome kit, preloaded ICOCA card
- Technical rehearsals at Grand Cube Osaka with the production team and speakers
- 6:30 pm — Standing welcome reception in the hotel ballroom with a taiko drum performance
Osaka Castle moat - 2
Day 2
Day 2 — Plenary, breakouts and gala evening
- 8:00 am — Walk or shuttle to Grand Cube Osaka, badge control
- 9:00 am — Theater-style plenary, video control, recording and booth-based simultaneous interpretation (Japanese, English, French as needed)
- 12:30 pm — Seated lunch or bento for 300, sponsor and networking areas
- 2:00 pm — 6 to 8 parallel sessions in modular rooms, trilingual signage
- 7:00 pm — Gala evening in a hotel ballroom in Nakanoshima or Umeda: seated dinner, show and awards
Osaka - 3
Day 3
Day 3 — Closing session, Osaka food tour and departures
- 9:00 am — Closing plenary (1.5 hours) and announcements
- 11:00 am — Food tour of Dotonbori and Kuromon market in groups of 15 to 20 with English-speaking guides: takoyaki, okonomiyaki, kushikatsu
- Rain option: okonomiyaki workshop in a reserved room
- 2:00 pm — Return to the hotel and luggage collection
- 3:00 pm — Staggered transfers to KIX or Shin-Osaka for attendees continuing by Shinkansen to Kyoto or Tokyo
三日目 · Dōtonbori, Osaka
Budget
From €2,200 per person, excluding flights
Indicative rate based on 300 attendees, 2 nights in single rooms at 4- and 5-star hotels in Nakanoshima and Umeda. Included: venue and room hire, standard technical production, meals and gala as per program, transfers, registration, staff. Not included: flights, simultaneous interpretation, advanced recording and streaming, custom set design. Cost depends heavily on dates, hotel occupancy and production requirements.
Quick estimate
200400
€660,000
i.e. €2,200 per person, excluding flights
Indicative estimate based on the per-person rate shown for this programme. The exact quote follows your brief.
Frequently asked questions
Grand Cube Osaka or a hotel ballroom: which is better for 300 attendees?
A hotel ballroom is enough for a single plenary with a few breakouts and simplifies logistics. Grand Cube Osaka becomes relevant when you need many parallel sessions, an exhibition area or fixed interpretation booths. It sits right next to RIHGA Royal Hotel Osaka, so the two can be combined.
Is Osaka a good alternative to Tokyo for a convention?
Yes. Osaka often offers better hotel availability and more accessible rates than Tokyo, with Kansai International Airport, the Shinkansen at Shin-Osaka and Kyoto just 15 minutes away by Shinkansen for extensions.
How far ahead should a 300-person convention be booked?
Allow 12 to 18 months to secure the venue and room blocks, especially in spring and autumn. Options can be placed at proposal stage, without commitment for a limited period.
Do you handle simultaneous interpretation?
Yes. We book Japanese-English and, subject to availability, Japanese-French conference interpreters, along with booths and receivers. A full day requires two interpreters per language pair.
