- Days
- 5
- Participants
- Team of 5 to 30, 50 to 300 guests per stop
- Cities
- Tokyo · Osaka · Fukuoka
Objectives
- Reach Japan's main business hubs in a single week
- Present the offer with the same production standard in every city
- Maximize the team's productive time through precise rail logistics
- Generate qualified meetings with Japanese counterparts
Participant profile
Marketing, sales, investor relations or leadership teams of foreign companies entering the Japanese market or launching a product. Guests: clients, distributors, trade press, investors.
Day by day
- 1
Day 1
Day 1 — Arrival in Tokyo and rehearsal
- Team meet-and-greet at Haneda (about 30 to 40 min to the center), van transfers
- Check-in at a conference hotel in Shinjuku, Marunouchi or Minato
- 2:00 pm — Receipt and check of equipment (booth, screens, printed materials) delivered in advance
- 4:00 pm — Full rehearsal at the event venue with interpreters and a bilingual MC
- 7:30 pm — Team dinner in a reserved izakaya room
Nishi-Shinjuku - 2
Day 2
Day 2 — Tokyo stop
- 9:00 am — Final setup, guest reception and registration (badges, business cards, bilingual list)
- 10:00 am — Keynote presentation with simultaneous interpretation, followed by demos
- 12:00 pm — Standing networking lunch
- 2:00 pm — One-to-one meetings in private rooms, one consecutive interpreter per room
- 6:00 pm — Teardown; equipment is loaded by courier for overnight transport to Osaka
- 7:30 pm — Client dinner in a private room
Tokyo Tower - 3
Day 3
Day 3 — Shinkansen and Osaka stop
- 7:00 am — Nozomi Shinkansen from Tokyo or Shinagawa, arrival at Shin-Osaka around 9:30 am; team luggage shipped the day before
- 10:00 am — Transfer to Umeda or Nakanoshima, drop-off at the event venue
- 11:00 am — Setup, with equipment from Tokyo already delivered
- 2:00 pm — Presentation and demos, followed by one-to-one meetings
- 6:30 pm — Client reception and dinner; check-in at the Osaka hotel
三日目 · Osaka - 4
Day 4
Day 4 — Shinkansen and Fukuoka stop
- 7:30 am — Shinkansen from Shin-Osaka to Hakata (about 2.5 hours), arrival around 10:00 am
- 10:30 am — Setup at a hotel in Hakata or Tenjin, equipment shipped from Osaka
- 2:00 pm — Presentation, demos and one-to-one meetings
- 6:30 pm — Client dinner featuring Hakata specialties, for example at Hakata Chikae subject to availability
- 9:00 pm — Option: Nakasu yatai stalls in a small group
Hakata - 5
Day 5
Day 5 — Debrief and departure
- 9:00 am — Team debrief: contact review by city, lead follow-up with our bilingual team
- 11:00 am — Equipment returned to storage or shipped internationally
- 12:00 pm — Transfer to Fukuoka Airport (about 10 min), flights to Seoul, Taipei, Tokyo or international connections
Ohori Park, Fukuoka
Budget
From €3,400 per team member, excluding flights
Indicative rate per organizing team member, based on 10 people, 4 nights in 4-star hotels, Shinkansen, transfers, team meals and coordination. Event costs (venues, AV, guest catering, interpretation, equipment transport) are quoted separately based on guest numbers per city. Rates vary with dates and venue availability.
Frequently asked questions
Why include Osaka and Fukuoka in a Japan roadshow?
Tokyo hosts most headquarters, but Kansai (Osaka, Kyoto, Kobe) and Kyushu are major industrial and commercial regions. Regional decision-makers are less inclined to travel to Tokyo for an event, so going to them significantly improves attendance.
How does equipment travel between cities?
By courier, overnight, with next-morning delivery scheduled to the next venue on the Tokyo-Osaka and Osaka-Fukuoka legs. For critical items, we plan a duplicate or have the team carry them on the Shinkansen.
Do invitations need to be in Japanese?
Yes. A Japanese invitation sent 6 to 8 weeks ahead with a reminder significantly improves response rates. We draft invitations and manage confirmations in Japanese and English.
Can other cities such as Nagoya be added?
Yes. Nagoya is on the Tokaido line between Tokyo and Osaka, about 1 hour 40 minutes from Tokyo by Nozomi, and fits easily into the route. We then adjust the pace to keep a buffer day.
