- Days
- 3
- Participants
- 300 to 800 participants
- Cities
- Fukuoka
Objectives
- Bring a national or regional network together in a congress center sized for several thousand people
- Keep transfers between airport, hotels and venue short
- Combine plenary, parallel sessions and exhibition on a single campus
- Give attendees a taste of Hakata culture between sessions
Participant profile
Annual distributor conventions, Asia-Pacific sales kick-offs, professional association congresses and franchise network meetings. Fukuoka particularly suits attendees from Korea, Taiwan or China, under 2 to 3 hours away by air.
Day by day
- 1
Day 1
Day 1 — Arrivals, registration and welcome reception
- Welcome desk at Fukuoka Airport (international and domestic terminals), subway to Hakata (5 min) or coach shuttles per arrival wave
- Check-in spread across Hotel Nikko Fukuoka, ANA Crowne Plaza Fukuoka and Grand Hyatt Fukuoka; speakers and executives at ONE FUKUOKA HOTEL or WITH THE STYLE FUKUOKA
- Registration desks in each hotel: badges, welcome kit, preloaded transit card
- Technical rehearsals at the Fukuoka International Congress Center with the production team and speakers
- 6:30 pm — Standing welcome reception in the Heian no Ma ballroom at Hotel Okura Fukuoka (up to 1,500 theater-style), taiko opening
- 8:30 pm — Option: Nakasu yatai stalls in small groups, 5 minutes' walk away
Momochi - 2
Day 2
Day 2 — Plenary, parallel sessions, exhibition and gala
- 7:45 am — Loop shuttles from each hotel to the Fukuoka International Congress Center (about 10 min), badge control
- 9:00 am — Plenary in the main hall, video control, recording and booth-based simultaneous interpretation (Japanese, English, Korean or Chinese as needed)
- 12:00 pm — Seated lunch or bento for all attendees, partner areas in the center's exhibition hall or in Hall B of Marine Messe Fukuoka (about 5,000 m², a few minutes' walk away)
- 1:30 pm — 6 to 10 parallel sessions in the center's modular rooms, multilingual signage
- 5:30 pm — Return to the hotels
- 7:00 pm — Gala dinner back in the Heian no Ma ballroom at Hotel Okura Fukuoka (up to about 800 seated) or, for larger groups, in Hall B of Marine Messe Fukuoka with catering and full staging: show and awards
Hakata Port - 3
Day 3
Day 3 — Closing plenary, Dazaifu and departures
- 9:00 am — 1.5-hour closing plenary and announcements, check-out beforehand and luggage stored at the congress center
- 11:00 am — Optional excursion to Dazaifu Tenmangu and the Kyushu National Museum in 45-seat coaches with English-speaking guides (about 40 min each way)
- City alternative: food tour in sub-groups at Tenjin Norengai, or a VIP dinner the previous evening at Hakata Ryotei Chikae for partners (up to about 100 guests)
- 2:30 pm — Staggered departures to Fukuoka Airport (about 15 min from the congress center) or Hakata Station for the Shinkansen to Osaka (about 2.5 hours)
三日目 · Dazaifu Tenmangu
Budget
From €1,900 per person, excluding flights
Indicative rate based on 500 participants, 2 nights in single rooms at 4- and 5-star hotels in Hakata and Tenjin. Included: airport welcome, shuttles, congress center and breakout room hire, AV and production, simultaneous interpretation in two languages, lunches, reception, gala, signage, hospitality staff. Not included: flights, exhibition at Marine Messe Fukuoka, Dazaifu excursion, VIP rooms. The congress center is booked 18 to 24 months ahead for autumn and spring dates. Avoid Hakata Dontaku (May 3-4), Hakata Gion Yamakasa (July 1-15) and the November sumo tournament at the neighboring Fukuoka Kokusai Center.
Quick estimate
300800
€1,045,000
i.e. €1,900 per person, excluding flights
Indicative estimate based on the per-person rate shown for this programme. The exact quote follows your brief.
Frequently asked questions
Why choose the Fukuoka International Congress Center?
Its main hall seats up to 3,000, it has 19 rooms with interpretation booths and it was extensively renovated in 2024. With Marine Messe Fukuoka and Fukuoka Kokusai Center a few minutes' walk away, it brings plenary, sessions, exhibition and reception together on one campus.
How many hotels are needed for 800 participants?
Usually 3 to 4 hotels near Hakata Station or Tenjin, each with a block of 150 to 300 rooms. An alternative is to house most of the group at Hilton Fukuoka Sea Hawk (over 1,000 rooms) in Momochi, at the cost of longer rides into town in the evening.
Can attendees travel on their own between hotels and the congress center?
Yes: the center is about 15 minutes by BRT bus from Hakata Station, or 10 minutes by taxi. We still recommend loop shuttles at session start and end times, with staff at each stop.
Which interpretation languages are available?
Japanese, English, Korean and Chinese are the most common in Fukuoka; French is possible with interpreters coming from Tokyo. Booths are built into the main rooms of the congress center.
