- Days
- 4
- Participants
- Team of 10 to 30, 80 to 200 guests per stop
- Cities
- Fukuoka · Okinawa
Objectives
- Meet clients and prospects in Kyushu and Okinawa in two back-to-back stops
- Ensure an identical, reliable setup in both cities
- Cut team downtime with hotels that double as event venues
- Build lasting relationships through client dinners rooted in local culture
Participant profile
Sales, marketing and leadership teams from B2B companies, financial institutions, luxury brands or trade promotion agencies targeting Kyushu and Okinawa. Guests are clients, distributors, partners or local government representatives.
Day by day
- 1
Day 1
Day 1 — Arrival in Fukuoka and rehearsal
- Team meet-and-greet at Fukuoka Airport, direct subway to Tenjin (11 min) or minivans, luggage and equipment cases in a separate vehicle
- Check-in at ONE FUKUOKA HOTEL (41 rooms); beyond that, extra rooms at a nearby Tenjin hotel
- 2:00 pm — Receipt and check of equipment delivered in advance (booth, screens, printed materials in Japanese and English)
- 4:00 pm — Setup and full rehearsal in THE BALLROOM (311 m², up to 200 guests) with interpreters and a bilingual MC
- 7:30 pm — Team dinner in a privately booked izakaya in Tenjin or Daimyo
Ohori Park - 2
Day 2
Day 2 — Fukuoka stop
- 1:00 pm — Guest welcome and registration (badges, business card exchange, bilingual list); on weekdays, an afternoon slot makes it easier for local decision-makers to attend
- 2:00 pm — Seminar: keynote with simultaneous interpretation, panel with a Kyushu partner, demos
- 4:30 pm — One-to-one meetings in private lounges, one consecutive interpreter per lounge
- 6:00 pm — Networking reception in THE BALLROOM, served from the hotel's open kitchen
- 7:30 pm — Client dinner at Hakata Ryotei Chikae with a geigi performance, or at GohGan for around twenty key guests
- 10:00 pm — Teardown; equipment goes by air freight to Naha, sensitive items travel as team luggage
Fukuoka - 3
Day 3
Day 3 — Flight to Naha and setup
- 8:30 am — Check-out and subway to Fukuoka Airport (11 min); group booking on one of the roughly twenty daily flights to Naha (ANA, JAL, Skymark, Peach)
- 10:00 am — Fukuoka–Naha flight, about 1 hour 45 minutes; arrival around 11:45 am
- 12:15 pm — Transfer to SOUTHGATE HOTEL OKINAWA in Tomari (about 11 min), check-in and lunch; executives and speakers at Southwest Grand Hotel, one minute from Kokusai-dori, if you prefer a more intimate setting
- 2:00 pm — Equipment receipt and setup in The Ocean Room (351 m², 234 theater-style, harbor views) or The Ball Room (590 m²) depending on registrations
- 4:30 pm — Rehearsal with the local technical team and interpreters
- 7:00 pm — Team dinner at Yotsutake Kume, with Ryukyu cuisine and classical dance, then an optional round of senbero bars at Sakaemachi Market in a small group
三日目 · Okinawa - 4
Day 4
Day 4 — Naha stop and departure
- 9:30 am — Guest welcome and registration
- 10:00 am — Seminar with interpretation, presentation tailored to the Okinawa market (tourism, logistics, links with Taiwan and Southeast Asia), demos
- 12:00 pm — Seated networking lunch, contemporary Okinawan cuisine
- 2:00 pm — One-to-one meetings, then team debrief: contact review by city, follow-up plan with our bilingual team
- 4:30 pm — Teardown, equipment returned or stored
- 5:30 pm — Transfer to Naha Airport (about 11 min) for evening flights to Tokyo, Osaka, Fukuoka or direct flights to Taipei, Seoul and Hong Kong
Okinawa
Budget
From €2,600 per team member, excluding international flights
Indicative rate per team member based on 15 people in single rooms, 3 nights (2 in Fukuoka, 1 in Naha), Fukuoka–Naha flight included. Event costs (venues, guest catering, AV, interpretation, invitations, client dinners) are quoted separately according to guest numbers, usually from €150 per guest per stop. Not included: international flights, international equipment freight. Typhoons can disrupt flights to Okinawa from August to October and the rainy season there runs roughly from mid-May to late June: we hold an option on an earlier flight and a backup plan for the Naha stop.
Frequently asked questions
How long is the flight between Fukuoka and Naha?
About 1 hour 45 minutes gate to gate from Fukuoka, slightly less the other way. Around twenty direct flights a day are operated by ANA, JAL, Skymark and Peach. Both airports are close to the center (about 11 minutes in each city), so a city change takes half a day.
How is equipment moved between the two cities?
Road and sea transport between Kyushu and Okinawa takes several days. For a tight schedule, we ship equipment by air freight on the evening of the Fukuoka event, or send a second set of materials to Naha in advance. Laptops and sensitive items travel with the team.
Why hold the event in the team's hotel?
It removes transfers between hotel and venue, makes setup the day before easier and lets the team rest between sessions. As SOUTHGATE HOTEL OKINAWA opened in May 2026, we plan a dedicated technical site visit; the Okinawa Harborview Hotel, experienced with large events, is the alternative.
Can a third stop be added?
Yes. Osaka is about 2.5 hours by Shinkansen from Hakata and Tokyo about 2.5 hours by air from Naha. A 6-day Tokyo–Fukuoka–Naha format is common to cover the national market and southern Japan.
