- Days
- 3
- Participants
- 8 to 30 participants
- Cities
- Kyoto
Objectives
- Give the leadership team strategic thinking time away from daily operations
- Ensure confidentiality and comfort in an exceptional setting
- Enrich leadership thinking through the Japanese culture of detail and patience
- Strengthen relationships between executives in an intimate format
Participant profile
Executive committees, boards of directors, partners of a firm or subsidiary heads. Experienced travelers who value time, discretion and service quality.
Day by day
- 1
Day 1
Day 1 — Arrival and kaiseki dinner
- Individual meet-and-greet at Kansai International Airport or Kyoto Station, chauffeur-driven sedan or premium minivan
- Express check-in at a luxury hotel (Higashiyama or Kyoto Station area), formalities handled in advance
- 4:00 pm — 90-minute opening session in a private hotel meeting room
- 6:30 pm — Guided twilight walk through Gion and Hanamikoji
- 7:30 pm — Kaiseki dinner in a private room, for example at Kikunoi Honten subject to availability, with an interpreter if needed
Gion, Kyoto - 2
Day 2
Day 2 — Strategy in the morning, zen garden in the afternoon
- 7:00 am — Optional zazen meditation in a temple, led by a monk (on request)
- 9:00 am — Working sessions in a private room, optional external facilitator, breaks served in the room
- 12:30 pm — Tempura lunch, for example at Tempura Matsu subject to availability, or a refined bento on site
- 2:30 pm — Leadership and zen garden workshop in a Kyoto temple: reading a karesansui garden with a specialist, discussion on decision-making and essentials
- 4:30 pm — Private tea ceremony
- 7:30 pm — Free evening or a small dinner at a restaurant in Pontocho
Zen garden - 3
Day 3
Day 3 — Wrap-up and departure
- 8:00 am — Breakfast
- 9:00 am — Wrap-up and decision session (2.5 hours)
- 12:00 pm — Light lunch and check-out
- 1:30 pm — Option: calligraphy workshop or private visit to a craft studio
- 3:00 pm — Individual transfers to Kyoto Station (Shinkansen) or Kansai International Airport
三日目 · Japanese calligraphy
Budget
From €4,900 per person, excluding flights
Indicative rate based on 15 participants in superior single rooms, 2 nights in a luxury Kyoto hotel. Included: private transfers, private meeting room, meals as per program, private cultural experiences, interpreter and dedicated coordinator. Not included: flights, suites, fine wines and spirits, external facilitation. Rates are significantly higher in April and November.
Quick estimate
830
€93,100
i.e. €4,900 per person, excluding flights
Indicative estimate based on the per-person rate shown for this programme. The exact quote follows your brief.
Frequently asked questions
Why choose Kyoto for an executive committee?
Kyoto combines intimate luxury hotels, discreet meeting rooms and a heritage that encourages perspective. The city is quieter than Tokyo in the evening, and its private experiences (gardens, tea, artisans) directly support deep reflection.
Is the confidentiality of discussions ensured?
We book private, non-shared rooms, restrict access to essential staff only and have interpreters and facilitators sign a non-disclosure agreement at the client's request.
Can we book renowned restaurants for the group?
For 8 to 12 guests, private rooms at leading kaiseki houses are often accessible, on request and subject to availability. For larger groups, we split the party or arrange a private dinner at the hotel with a guest chef.
How long does it take to organize a Kyoto retreat?
Three to six months is enough outside peak season. For April or November, allow nine to twelve months, especially for luxury hotels and private temple access.
