- Days
- 5
- Participants
- 30 to 200 participants
- Cities
- Okinawa
Objectives
- Reward teams in a beach setting few expect from Japan
- Build cohesion through outdoor sports and games
- Introduce the distinct culture of the Ryukyu Islands
- Protect downtime in an all-in-one resort
Participant profile
Sales forces, distribution networks, challenge winners and Asia-Pacific regional teams. Also suits guests who already know Tokyo and Kyoto and want another side of Japan.
Day by day
- 1
Day 1
Day 1 — Flight to Naha and resort arrival
- Domestic flight from Haneda or Kansai to Naha, or direct flight from selected Asian cities; group check-in coordinated by our team
- Meet-and-greet at Naha Airport, coach transfer via the Okinawa Expressway to Onna or Nago (about 60 to 90 min)
- Resort check-in with a welcome drink and program presentation
- 7:00 pm — Welcome dinner on the terrace with an eisa dance performance, indoor backup in case of rain or wind
Cape Manzamo - 2
Day 2
Day 2 — Meeting and beach games
- 8:30 am — 3-hour plenary meeting in the resort banquet hall
- 12:00 pm — Poolside buffet lunch
- 2:30 pm — Team beach games (relays, building, challenges) with facilitators handling supervision and safety; moved to late afternoon in summer to avoid the heat
- Rain option: indoor games or an Okinawan cooking workshop
- 7:00 pm — Free dinner at the resort restaurants, meal credit included
Okinawa - 3
Day 3
Day 3 — Dragon boat race and Ryukyu culture
- 9:00 am — Introduction and team dragon boat (haari) race with local instructors, life jackets and a safety boat
- 12:30 pm — Lunch of local specialties: Okinawa soba, goya champuru
- 2:30 pm — Choice of: Churaumi Aquarium visit (about 45 min from Nago), Ryukyu glassblowing workshop or free time at the spa
- 7:00 pm — Dinner in groups at restaurants in Onna or a beach barbecue evening
三日目 · Okinawa aquarium - 4
Day 4
Day 4 — Free day and gala evening
- Free morning: beach, guided snorkeling, golf or spa (optional activities booked in advance)
- 3:00 pm — Technical rehearsal for the gala evening
- 6:30 pm — Sunset cocktail on the beach or terrace
- 7:30 pm — Gala dinner with taiko drums or sanshin music and awards; indoor backup room booked in parallel
Okinawa - 5
Day 5
Day 5 — Return to Naha
- Breakfast and check-out
- Optional stop at Shuri Castle or Kokusai-dori in Naha depending on flight times
- Transfer to Naha Airport, with a buffer for heavy traffic around the city
- Check-in assistance and departure
Naha
Budget
From €3,200 per person, excluding international flights
Indicative rate based on 80 participants in double rooms, 4 nights at a 5-star west coast resort. Included: transfers, plenary meeting with basic AV, meals as per program, team activities, gala, staff. Not included: international and domestic flights to Naha, optional activities, drinks beyond packages. Typhoon season (mainly August-September) requires backup plans and suitable insurance; rates peak in July-August and during Golden Week.
Quick estimate
30200
€384,000
i.e. €3,200 per person, excluding flights
Indicative estimate based on the per-person rate shown for this programme. The exact quote follows your brief.
Frequently asked questions
When is the best time for an Okinawa incentive?
April to mid-May and October to November offer a good balance of weather, price and typhoon risk. The rainy season runs roughly from mid-May to late June. Swimming is pleasant from April to October; winter is mild but often windy.
What happens if a typhoon hits?
We track Japan Meteorological Agency forecasts from 5 days before arrival. Outdoor activities switch to indoor alternatives, and we coordinate any extra nights with airlines and the resort. Suitable cancellation insurance is strongly recommended.
Can a 200-person plenary be held in Okinawa?
Yes. Several large west coast resorts have suitable banquet halls, and the Bankoku Shinryokan conference center, next to The Busena Terrace in Nago, hosts larger events.
How do we reach Okinawa from Europe?
Usually via Tokyo (Haneda) or Osaka (Kansai), then a 2.5 to 3-hour domestic flight to Naha. Okinawa can be combined with 2 nights in Tokyo or Kyoto at the start of the program.
